Outlook desktop application keeps your Office 365 mailbox in a Windows environment and manages email communication. But the above-created rule will be helpful in removing unwanted data completely.ĭelete older emails from Outlook 2019/2016 If you know about the retention policies in Office 365, then they are suitable for accidental deleted items. Now, older emails will no longer consume unnecessary storage. The new rule is active and will start to work on all folders present in the account’s mailbox.Click the checkbox to Run the rule now and click the Save button.In Add an action dropdown list, choose Delete as the desired action.Apply the condition for deleting the emails. It will be good if the name is meaningful. As you haven’t created any rule, click the Add new rule option.When you are ensured that you do not require emails after a date, then creating a rule will delete them and release the storage for further usage. To overcome the difficulties of manual selection and deletion, you can create a rule that applies to all messages in the mailbox. No other filter options are available too.Ĭreate an auto-deletion rule for the mailbox
It is a quick manual method to delete older items, but you must do it separately for each folder. Outlook will remove the emails based on your selection. You can open the Empty dropdown and select one among the various options- ‘3 months and older,’ 6 months and older,’ and ’12 months and older.’ The list will show various folders and their sizes.In the General category, go to the Storage option.First, log in to Outlook Web App and click on ‘View all outlook settings.’.You can delete the older emails from these folders using Outlook settings in Outlook on the Web. The new emails are in Inbox, outgoing emails remain in Sent items, unfinished emails are put in Drafts, bad emails are moved to Junk mail, and older emails move to Archive. In your mailbox, there are multiple folders, and each folder contains several emails based on their type. Delete older emails from individual folders Outlook on the Web is the online version of Outlook, and it has some sophisticated features to delete older emails easily. But only some emails are helpful for a short time, and you can get rid of them after some time. A business email account gets a significant number of emails daily, which are to be kept for the long term.
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